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Research shows that there is a direct correlation between high levels of attendance and high levels of student attainment.

If you wish to report a student absence this can be done by emailing: The email should be sent from the email address that we have registered for the parent on our Management Information System. Alternatively, parents can contact the school by telephoning 0118 937 5524.

Parents are requested to notify the school before 9.00am each day their child is absent. Where a student does not register for a morning session and there is no explanation for that absence, the Attendance Officer will contact the parents to inform them of this.

Medical and dental appointments should not be made during the school day unless absolutely necessary, in which case an email or a signed letter from the parent is required. In addition, students must sign in and out at reception.

Students may only leave the school site with permission from their parent/guardian and the school.  If a student needs to leave school during the day they should report to school office to sign out.  In order to sign out they will need a note from their parent/guardian with the day, date and time they should be leaving and a brief explanation of the reason for doing so.  If a student does not have a note then the school will make every effort to contact a parent/guardian but if it is unable to do so we are unable to allow the student to leave school.

To request a leave of absence

At Hamilton School, we believe term-time absences should be actively discouraged.  However, we recognise that there may be occasions where a parent considers there are extenuating or compassionate reasons for such absence. Term time holidays will never be authorised.

  • Parents must request leave as far in advance as possible, giving at least 15 days notice.
  • The request must be made in writing, using the Application for Leave of Absence during Term Time form which can be requested by emailing
  • The request must include the reason why it is felt necessary to take leave during term time and will only be granted where the Headteacher considers it is due to 'exceptional circumstances'.

Further information can be found in our Attendance Policy, which is located on our Key Policies page.